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Every month, you'll receive clear, plain English reports that tell you exactly where your business stands. No jargon, no confusion. Here's a sample from a real bookkeeping package.

Sample reports for Summit Renovations Ltd. · Calgary, AB
This is a sample report. Your reports will be customized to your business.
Summit Renovations Ltd. Sample
Monthly Financial Summary · February 2026
Prepared by Castle Bookkeeping
QuickBooks Online
The Bottom Line
Revenue
$87,400
Expenses
$63,200
Net Profit
$24,200
+8% vs last month
Cash in Bank
$47,500
Revenue Breakdown
Kitchen Renovations
$35,200 40%
Bathroom Renovations
$22,800 26%
Basement Developments
$18,400 21%
General Repairs & Maintenance
$11,000 13%
Expense Breakdown
Materials & Supplies
$31,800 50%
Subcontractor Payments
$15,200 24%
Employee Wages
$8,400 13%
Vehicle & Fuel
$2,800 4%
Insurance & WCB
$1,900 3%
Tools & Equipment
$1,600 3%
Office & Admin
$1,500 2%
In Plain English
Your kitchen renos brought in the most revenue this month at $35,200. That's consistent with the last three months, making it your strongest service line.
Material costs are sitting at 36% of revenue. That's right in the healthy range for renovation companies (typically 30 to 40%). You're buying smart.
You collected $82,000 in receivables this month but still have $28,600 outstanding. Two invoices from January are now 45+ days overdue. We flagged them for follow up.
Cash position is strong at $47,500. After upcoming material orders and subcontractor payments (~$22,000 due next week), you'll still have comfortable runway.
Your WCB premiums are up to date through Q1. Next payment due April 15.
What's Coming Up
GST filing due: March 31, 2026
Overdue receivables to follow up: 2 invoices ($12,400)
Subcontractor T5018 prep: on track

This report was prepared by Castle Bookkeeping · Calgary, AB · (587) 872-0602
Questions? We're a call away.

This is a sample report. Your reports will be customized to your business.
Summit Renovations Ltd. Sample
Quarterly Financial Review · Q4 2025 (Oct to Dec)
Prepared by Castle Bookkeeping
QuickBooks Online
Quarter at a Glance
Total Revenue
$248,600
Total Expenses
$179,400
Net Profit
$69,200
Profit Margin
27.8%
Cash Position
$52,300
Dec 31
Revenue Trend
$78,200
October
$85,400
November
$85,000
December
Profit Trend
$20,800
October
26.6% margin
$24,100
November
28.2% margin
$24,300
December
28.6% margin
Revenue by Service Line
Kitchen Renovations $102,400 41%
Bathroom Renovations $64,800 26%
Basement Developments $52,200 21%
General Repairs $29,200 12%
Expense Analysis
Total Q4 Expenses
$179,400
Materials & Supplies
Largest category
$89,200
50%
Subcontractor Costs
$43,100
24%
Payroll + WCB
$28,600
16%
Overhead
Vehicle, insurance, tools, office
$18,500
10%
Cash Flow Summary
Starting Cash (Oct 1)
$38,700
Cash Received
$241,200
Cash Paid Out
$227,600
Ending Cash (Dec 31)
$52,300
Net Cash Flow
+$13,600
Quarterly Insights
Q4 was your strongest quarter of the year. Revenue was up 12% compared to Q3, driven primarily by a surge in kitchen renovation projects.
Your profit margin improved steadily from 26.6% in October to 28.6% in December. This tells us you're getting better at estimating jobs and controlling material costs.
Receivables collection improved significantly. Average days to collect dropped from 38 days in Q3 to 29 days in Q4. The follow up process we set up in September is clearly working.
Subcontractor costs as a percentage of revenue stayed flat at 17%. If you're planning to take on more projects in Q1, you may want to lock in rates with your top two subs.
Your effective tax rate for 2025 will be approximately 11% on the first $500,000 of active business income (Alberta small business rate). We'll prepare your year end filing and optimize deductions.
What to Watch in Q1 2026
Year end filing deadline: June 30, 2026 (corporate)
GST filing: quarterly, next due March 31
WCB premium adjustment: new rates effective January 1
Recommended: review subcontractor agreements before busy season
Custom Tracking Alerts

You've set up these custom tracking alerts with Castle:

Material cost % above 40% of revenue
Currently 36%
Receivables over 60 days
Currently 0
Cash below $20,000
Currently $52,300
Monthly revenue below $65,000
Currently $85,000

This report was prepared by Castle Bookkeeping · Calgary, AB · (587) 872-0602
Reports are fully customizable. Want different metrics? Just ask.

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