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One blog post closer to clean books.
Each blog post from the Castle team is packed with practical tips, real-world experience, and clear answers to common bookkeeping questions. Whether you're sorting expenses or planning for tax time, you'll find guidance to help you run your business with clarity and confidence.
Terms of Service
Welcome to Castle! These terms of service outline the rules and regulations for the use of our bookkeeping services.
By accessing this website and using our services, you accept these terms and conditions in full. Do not continue to use Castle services if you do not accept all of the terms and conditions stated on this page.
Castle offers professional bookkeeping services including transaction categorization, reconciliations, financial reporting, GST/HST filing, and other related services as agreed upon with the client.
2. Billing and Payments
All services provided by Castle are billed on a recurring basis unless otherwise
agreed upon. Payments are due upon receipt of invoice. We accept payment via credit card, debit card, and electronic funds transfer.
3. Cancellation and Refund Policy
Clients may cancel services at any time by providing 30 days’ notice in writing or via email. Refunds for prepaid services will be prorated based on the remaining unused portion of the services.
4. Privacy Policy
Our privacy policy outlines how we collect, use, and protect your personal information. We do not sell or share your information with third parties without your consent, except as required by law.
5. Liability
Castle will perform all services with reasonable care and skill. However, we do not accept liability for losses resulting from acts of nature, third-party errors, or misuse of financial information or reports by the client.
6. Amendments
Castle reserves the right to amend these terms of service at any time. Amendments will be effective immediately upon posting on this website.
7. Contact Us
If you have any questions about this privacy policy or our privacy practices, please contact us at:
Castle
316 1st Ave NE
Phone: 587-872-0602
Email: info@bookwithcastle.com
One blog post closer to clean books.
Each blog post from the Castle team is packed with practical tips, real-world experience, and clear answers to common bookkeeping questions. Whether you're sorting expenses or planning for tax time, you'll find guidance to help you run your business with clarity and confidence.
“You Made Money” — So Why Doesn’t It Feel Like It?
ne of the most frustrating moments for a business owner is being told,
“Good news — you made money this year,”
while feeling broke, tired, or behind.
This disconnect is incredibly common, and it usually isn’t because the numbers are wrong. It’s because the story behind the numbers hasn’t been properly understood.
Profit on Paper vs. Money You Can Touch
Accounting profit isn’t the same as cash in your pocket.
You can show a profit while:
- Cash is tied up in unpaid invoices
- Inventory has soaked up funds
- Loan principal payments are draining the account
- GST or income tax hasn’t been paid yet
The income statement says “profit,” but the bank account doesn’t feel it — because profit includes things that haven’t turned into spendable cash yet.
Owner Draws Blur the Picture
Many owners pay themselves inconsistently — drawing money when it’s needed or available.
From a bookkeeping perspective:
- Draws are not expenses
- They don’t reduce profit
- They do reduce cash
So the business can be profitable on paper while the owner feels underpaid, unstable, or unsure what they’re actually earning.
Without structure, it’s impossible to tell whether the business is:
- Supporting the owner properly
- Or quietly leaning on them to survive
Taxes Are Always Late to the Party
Another reason profit doesn’t feel real is timing.
Income tax and GST are often paid months after the income is earned. Until those payments are set aside intentionally, the profit feels like available money — right up until it’s not.
This is where many owners get caught off guard, even in otherwise healthy businesses.
What Clarity Actually Looks Like
When bookkeeping is done properly, we stop asking “Did you make money?” and start asking:
- How much cash did the business generate?
- How much of that is truly available after tax?
- What can the owner safely pay themselves?
- What needs to stay in the business?
Those answers create calm. And confidence.
The Real Goal
The goal isn’t just to “be profitable.”
It’s to build a business where:
- The numbers make sense
- The owner feels supported by the business
- Cash, taxes, and compensation are intentional — not reactive
When profit finally lines up with how the business feels, that’s when things start working.
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