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One blog post closer to clean books.
Each blog post from the Castle team is packed with practical tips, real-world experience, and clear answers to common bookkeeping questions. Whether you're sorting expenses or planning for tax time, you'll find guidance to help you run your business with clarity and confidence.
Terms of Service
Welcome to Castle! These terms of service outline the rules and regulations for the use of our bookkeeping services.
By accessing this website and using our services, you accept these terms and conditions in full. Do not continue to use Castle services if you do not accept all of the terms and conditions stated on this page.
Castle offers professional bookkeeping services including transaction categorization, reconciliations, financial reporting, GST/HST filing, and other related services as agreed upon with the client.
2. Billing and Payments
All services provided by Castle are billed on a recurring basis unless otherwise
agreed upon. Payments are due upon receipt of invoice. We accept payment via credit card, debit card, and electronic funds transfer.
3. Cancellation and Refund Policy
Clients may cancel services at any time by providing 30 days’ notice in writing or via email. Refunds for prepaid services will be prorated based on the remaining unused portion of the services.
4. Privacy Policy
Our privacy policy outlines how we collect, use, and protect your personal information. We do not sell or share your information with third parties without your consent, except as required by law.
5. Liability
Castle will perform all services with reasonable care and skill. However, we do not accept liability for losses resulting from acts of nature, third-party errors, or misuse of financial information or reports by the client.
6. Amendments
Castle reserves the right to amend these terms of service at any time. Amendments will be effective immediately upon posting on this website.
7. Contact Us
If you have any questions about this privacy policy or our privacy practices, please contact us at:
Castle
316 1st Ave NE
Phone: 587-872-0602
Email: info@bookwithcastle.com
One blog post closer to clean books.
Each blog post from the Castle team is packed with practical tips, real-world experience, and clear answers to common bookkeeping questions. Whether you're sorting expenses or planning for tax time, you'll find guidance to help you run your business with clarity and confidence.
Setting Up Your Payroll Account With the CRA
Why You Need a Payroll Account
The CRA uses payroll program accounts to track your employee deductions — income tax, CPP, and EI — along with your remittances and year-end filings.
If you pay anyone as an employee without one, you’re technically out of compliance from day one.
A payroll account keeps your business organized in the CRA’s system and ensures your deductions are properly credited.
How Payroll Accounts Work
When you register for a business number (BN), the CRA assigns program accounts for different purposes:
- RT – GST/HST
- RC – Corporate income tax
- RP – Payroll
If you already have a business number, you just need to add an RP account for payroll.
If not, you’ll register for both at the same time.
What You’ll Need to Register
Before you begin, have these details ready:
- Your legal business name and operating name (if different)
- Your business number (BN), if you already have one
- Your type of ownership (sole proprietor, partnership, or corporation)
- The date of your first payroll payment
- The number of employees you plan to pay
- Your business address and contact information
The CRA uses these details to determine your remittance frequency and link your payroll account to your business tax records.
Three Ways to Register
You can open your CRA payroll account in one of three ways:
- Online — through the CRA Business Registration Online (BRO).
Fast and convenient; you’ll get your RP number immediately. - By phone — call the CRA Business Enquiries line (1-800-959-5525).
Have your business info ready; the agent will walk you through the process. - By mail or fax — by filling out Form RC1 – Request for a Business Number.
Slower, but sometimes used by paper-based corporations or non-profits.
Once registered, your payroll account number will look like this:
12345 6789 RP0001
– where the “RP” identifies it as your payroll account.
After You Register
Once your account is active:
- Start withholding deductions (income tax, CPP, EI) from each employee’s pay.
- Remit those deductions to the CRA by your assigned due date.
- File year-end T4s and a T4 Summary before the end of February.
The CRA will send you a welcome letter confirming your remittance schedule (usually the 15th of the following month for new employers).
Common Mistakes to Avoid
- Waiting until after payday to register. You must have an RP account before issuing your first paycheque.
- Missing CRA mail — always keep your address up to date.
- Forgetting remittance deadlines — late payments trigger immediate interest and penalties.
- Using your personal SIN for payroll — always use your business number.
A small mistake here can cause months of backtracking later.
The Takeaway
Setting up a payroll account is one of the simplest but most important steps in running a business.
Do it right, and everything else — deductions, remittances, year-end forms — flows smoothly.
Do it wrong, and every pay run becomes a guessing game.
At Castle Bookkeeping, we help new employers set up CRA payroll accounts properly, link them to bookkeeping systems, and stay compliant from the start — no surprises, no confusion, just clean payroll from day one.
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