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One blog post closer to clean books.
Each blog post from the Castle team is packed with practical tips, real-world experience, and clear answers to common bookkeeping questions. Whether you're sorting expenses or planning for tax time, you'll find guidance to help you run your business with clarity and confidence.
Terms of Service
Welcome to Castle! These terms of service outline the rules and regulations for the use of our bookkeeping services.
By accessing this website and using our services, you accept these terms and conditions in full. Do not continue to use Castle services if you do not accept all of the terms and conditions stated on this page.
Castle offers professional bookkeeping services including transaction categorization, reconciliations, financial reporting, GST/HST filing, and other related services as agreed upon with the client.
2. Billing and Payments
All services provided by Castle are billed on a recurring basis unless otherwise
agreed upon. Payments are due upon receipt of invoice. We accept payment via credit card, debit card, and electronic funds transfer.
3. Cancellation and Refund Policy
Clients may cancel services at any time by providing 30 days’ notice in writing or via email. Refunds for prepaid services will be prorated based on the remaining unused portion of the services.
4. Privacy Policy
Our privacy policy outlines how we collect, use, and protect your personal information. We do not sell or share your information with third parties without your consent, except as required by law.
5. Liability
Castle will perform all services with reasonable care and skill. However, we do not accept liability for losses resulting from acts of nature, third-party errors, or misuse of financial information or reports by the client.
6. Amendments
Castle reserves the right to amend these terms of service at any time. Amendments will be effective immediately upon posting on this website.
7. Contact Us
If you have any questions about this privacy policy or our privacy practices, please contact us at:
Castle
316 1st Ave NE
Phone: 587-872-0602
Email: info@bookwithcastle.com
One blog post closer to clean books.
Each blog post from the Castle team is packed with practical tips, real-world experience, and clear answers to common bookkeeping questions. Whether you're sorting expenses or planning for tax time, you'll find guidance to help you run your business with clarity and confidence.
CRA Can’t Audit What You Can’t Explain
Every dollar you write off should come with a story.
The CRA doesn’t just want proof you spent the money — they want to know why.
Let’s be clear:
📄 A receipt is not enough on its own.
You need a business reason behind every expense — one that actually makes sense if someone asks about it two years from now.
Some examples:
✖ $200 dinner? Who were you with? What client? What did you talk about — the weather or a potential deal?
✖ $400 flight? Was it for a conference, a client visit, or just a well-timed “business trip” to Cancun?
✖ $700 camera? Was it for creating marketing content, or did you just want crisper vacation photos?
It’s not about being sneaky.
It’s about being able to connect the dots between the money you spent and the business you’re running.
💡 Audit-proof rule of thumb:
If you’d feel awkward explaining it to a CRA agent, it probably isn’t a true business expense.
And if you can’t remember what it was for — forget it. That write-off won’t hold.
Best practice?
Keep notes.
Save email confirmations.
Use your bookkeeping software to attach context right to the expense.
Because when it comes to CRA audits, paper trails are good — but clarity is better.
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